Maintaining sponsor licence compliance is essential for organisations employing migrant workers. The Home Office conducts audits to ensure sponsors are meeting their obligations.
Non-compliance can result in severe consequences, including downgrading, suspension, or revocation of the sponsor licence. Regularly reviewing processes and staying updated with immigration regulations helps organisations remain compliant and avoid penalties.
Once a Sponsor Licence is granted, employers have several responsibilities, including:
It is important to update the Sponsorship Management System (SMS) within the required timeframes. The SMS serves as the Home Office's main source of information about an organisation's sponsorship licence. Therefore, it must be kept current to provide an accurate, real-time overview of the licence and all sponsored workers.
Our team is dedicated to helping you maintain full compliance with your sponsorship responsibilities and the employment of migrants. If any non-compliance issues are identified, we will collaborate with you to enhance your processes and suggest new procedures or best practices to ensure adherence. We offer in-house training for your staff and can also assume key roles related to your license to support your compliance efforts.
Please reach us at info@kamalyconsultancy.com if you cannot find an answer to your question.
In the UK, employers must conduct right to work checks before hiring migrants to confirm each employee's legal authorisation to work. Failure to comply can result in up to 5 years in prison and an unlimited fine.
You can perform a right to work check online using the service at gov.uk. The service provides the necessary steps, but in some cases, like for British or settled persons, a manual check or an approved identity service provider may be required.
To start the online check, the individual must provide a 9-character share code, which the employer enters along with the person’s date of birth. The employer then verifies the individual’s photo either in person or via video call to ensure it matches the person presenting themselves for work.
The employer must keep a record of the online check, including the profile page showing the individual’s right to work, the photo, and the check date. No physical documents need to be seen as the information is directly verified through the Home Office system.
During a Home Office audit, inspectors will review your hiring practices, right to work checks, and employee records to ensure compliance with immigration laws. They will verify that proper checks were done, documentation is retained, and follow-up checks are conducted for time-limited permissions; non-compliance could lead to fines or legal action.
We can assist, either through training or management.
You are required to perform a follow-up right to work check for all migrants whose visa has an expiration date. This check must be completed before the initial visa expires to confirm that they still have permission to work after the visa’s expiration.
Cambridge Office
7 Quy Court, Colliers Lane
Stow-Cum-Quy
CB25 9AU
Surrey Office
The Newsham
Woking
GU21 3LA
Kamaly Consultancy is registered in England and Wales as a limited company (10044027).
Authorised and regulated by the Immigration Advice Authority (F201600040).
Member of the Immigration Law Practitioners Association (7621).